54%
of design firms still plan resources manually in Excel. 44% cannot match demand to team capacity.
Total Synergy, 2025Product · Live
Staff the project to the fee, not the calendar.
Resource planning for architecture and design studios. Live at resourceplanner.app.
StatusliveShipped44 features in 11 monthsForstudios of 5–50RegionAPAC-ready
A thirty-person practice runs ten to twenty concurrent, fee-capped projects with a mostly fixed team. The staffing plan lives in a spreadsheet that is stale the moment it is saved, and it has no idea what the fee is. So the margin problem is discovered at month-end, once the hours are already spent.
ResourcePlanner puts the plan and the fee in the same view. “Can we take this on?” gets answered before the answer arrives as an invoice.
01 / What the research says
61%
Median staff utilisation across AEC firms — 39% of paid time is non-billable at any moment.
Deltek Clarity A&E Study, 46th ed., 202502 / What it does
Plan
- 01Drag-to-allocate weekly grid — inline editing, daily or weekly, saved as you go.
- 02Capacity heatmap — overload and slack, visible before either becomes a problem.
- 03Gantt roadmap — the whole studio's commitments on one timeline.
- 04SD, DD and CD phase planning — because a project's shape changes with its stage.
- 05Gap analysis — projected demand against the team you actually have.
Money
- 01Fee stage linked to margin — the layer generic resourcing tools leave out.
- 02Rate cards with effective-date history — last year's rate stays last year's rate.
- 03Discipline rate cards — architecture, landscape and interiors do not bill alike.
- 04Sub-consultant cost lines — tied to the job, not buried in an overhead bucket.
- 05Weekly burn reports — what the week cost, while you can still act on it.
- 06Invoicing, aging and project profit — issued, outstanding, and what was actually left.
People
- 01Leave and multi-office holidays — one calendar that knows which office is closed.
- 02Contractor timesheets and portals — for the part of the team who are not on payroll.
- 03Overallocation and crunch insights — named early, while the plan can still move.
- 04Under-utilisation flags — the other half of the same question.
Region
- 01ASEAN public-holiday packs — regional calendars, maintained, not typed in by hand.
- 02Row-level security — tenant isolation enforced in the database, not in the interface.
- 03Built for the regional accounting stack — Xero and MYOB alignment is on the roadmap.
- 04PDPA-aware data handling — designed for practices that have to keep client data in-region.
03 / Shipped
44 features shipped between June 2025 and April 2026. Live in production.
Built inside practice, by a practising design professional who ran these spreadsheets first.